1. Information We Collect

Information you give us directly

• Contact details such as your name, email address, phone number, and mailing address when you fill out a contact or inquiry form, join our email list, book a photography session, or register for a trip.

• Project or trip details you choose to share, such as your business name, branding goals, travel preferences, and group size.

• For trip bookings only: information needed to arrange travel, which may include names as they appear on your passport, passport details, dates of birth, emergency contacts, and dietary or accessibility needs.

• Payment information, when you pay a deposit or invoice. Payments are handled by our third-party payment processor; we do not store card numbers on our systems.

Information collected automatically

• Device and usage data such as your IP address, browser type, pages visited, time spent on pages, and referring website.

• Cookies and similar technologies.

Photos and images

• If you are a photography client, we collect and retain the images created during your session, along with any usage agreements.

2. How We Use Your Information

We use your information to:

• Respond to inquiries and provide quotes

• Book, organize, and deliver photography sessions and group trips

• Process payments and send receipts or invoices

• Send trip details, itineraries, and important updates

• Send newsletters and marketing emails, only if you have opted in

• Understand how visitors use our website so we can improve it

• Meet legal, tax, and accounting obligations

3. How We Share Your Information

We do not sell your personal information. We share it only as needed with:

• Service providers who help us run our business, such as website hosting, email marketing, scheduling, payment processing, and analytics.

• Travel partners, such as lodging, tour operators, transportation providers, airlines, and local guides, when necessary to carry out your trip. We share only what each partner needs.

• Legal or safety requirements, when we are required by law or need to protect our rights or the safety of others.

• A business transfer, if Seeing Southern is ever sold or merged, in which case your information may transfer to the new owner.

4. Cookies and Analytics

Our website may use cookies and similar tools to keep the site working, remember your preferences, and measure traffic (for example, through Google Analytics or similar services). You can control or delete cookies through your browser settings. Disabling cookies may affect how some parts of the site work.

5. Email Communications

If you subscribe to our emails, you can unsubscribe at any time using the link at the bottom of any message or by contacting us directly. We will still send transactional messages related to an active booking or project.

6. Social Media and Third-Party Links

Our website may link to or embed content from social platforms and other third-party sites. Those sites have their own privacy practices, and we are not responsible for them.

7. Data Retention

We keep personal information only as long as needed for the purposes described above, including to meet legal, tax, and accounting requirements. Travel documents are kept only as long as needed to complete your trip and any related obligations. Photography files and client records are retained according to your agreement with us.

8. Data Security

We take reasonable steps to protect your information, including using reputable service providers and limiting access to those who need it. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

9. Your Choices and Rights

You may contact us at any time to:

• Ask what personal information we hold about you

• Request corrections or updates

• Request deletion of your information, subject to legal and business record-keeping needs

• Opt out of marketing emails

Depending on where you live, you may have additional rights under applicable state or national privacy laws. We will respond to verified requests as required by law.

10. Children's Privacy

Our website and services are intended for adults. We do not knowingly collect personal information from children under 13. If you believe a child has provided us information, please contact us and we will delete it.

11. Changes to This Policy

We may update this policy from time to time. The effective date at the top shows when it was last revised. Continued use of the website after changes means you accept the updated policy.

12. Contact Us

Questions about this policy or your information?

Seeing Southern Email: seeingsouthern@gmail.com Phone: 770.356.1358